You are currently viewing How To Organize Your Blog Content The Right Way

How To Organize Your Blog Content The Right Way

As your blog continues to grow, it becomes increasingly important for you to organize your content in the right way. But what’s the best way to organize the posts on your blog?

Read on to find out how you should use categories and tags on your site when organizing content in today’s modern blogging arena.

This problem is one that is pronounced on the majority of blogs, and if you have hundreds of posts on your blog, then you’re probably also wondering how to organize the content so that your readers find it easily.

Maybe some of your earlier posts aren’t even that relevant anymore, or you’ve covered so many different topics that it’s becoming next to impossible to keep track of everything?

So, how exactly do you organize your blog content?

Should you use categories instead of tags?

Before we talk about how you can make changes on your blog to help you better organize things internally, it’s important to keep in mind that these days, blogs aren’t just blogs anymore.

They have evolved into content management systems.

So if you’re still treating your blog like a blog, then you’ll have a hard time organizing your content the best way for your readers to find what they’re searching for on your site quickly and easily.

The traditional concept of a blog goes back to those online journaling days, and that’s why posts are shown in a chronological order. But, unless you’re really journaling, then this might not be the best way to organize and showcase the content on your blog.

If you have hundreds or even thousands of blog posts then you need a method that is logical and brings a sense of order to your blog.

Many marketers try to get around this problem by using tags and categories, but in the majority of cases, readers simply don’t navigate a blog in that way. If your posts are ordered chronologically on your blog, then this means that it may be time to rethink that method.

Change The Way You View Your Blog

Instead of thinking of your blog as simply a blog, try to think about it more as a learning center.

Your blog is a massive library packed full of various types of content (or it will be eventually), and dates are not the best way of organizing it.

And if you’re thinking that maybe a search bar would be the answer to your problems, you’d be wrong.

In theory, it seems like a good idea to give visitors to your blog a search box as this will help them find what they’re looking for on your site quickly and easily, but there are some problems with that, too.

First of all, the search engine used by WordPress sucks!

There’s simply no other way to describe it. Your readers will most likely run into dead ends, and most of their search terms won’t warrant any results. The majority of the ones that do, will have inaccurate results.

If you don’t believe me, try it for yourself and you’ll see that this isn’t good for your users’ overall experience on your site.

Most people don’t even bother using the internal search engines anyway.

There are, of course, other search engines that are much improved and way more accurate that you can try on your blog, but what’s the point of paying a monthly fee for a tool that almost no one ever uses?

So, given the very high risk of people ending up in dead ends, as well as the fact that hardly anyone uses the search function on blogs, it’s not really an effective way to go.

If you cannot use a search box to make things easier for your audience, it brings us back to the organization issue.

If Not Search, Then How About ‘Related Posts’ Plugins?

Could these be the best way to deal with content on your blog to make it easy for your readers to find what they’re looking for if you’ve got tons of posts on various topics, and more coming each day or week?

Most blog owners face this problem where they talk about a LOT of topics, and they have lots of really awesome content getting pushed down into the archives and not being surfaced any more.

Even with the use of related posts’ plugins, not much internal content is provided on what is displayed since it’s determined by an algorithm.

Also, those types of plugins increase the server load a lot, and this reduces your site’s speed. You don’t want that!

Additionally, you may have other related types of content besides blog posts (such as Checklists, Action Plans, Infographics, Ebooks, and so on).

Showing these and other types of content as being related to the post would be very useful for your readers, and it would also provide a great marketing opportunity for you.

So, let’s look at Tags vs Categories

…and why you may need to switch to tags as the primary organization for your blog.

WordPress has an amazing tagging capability. Unfortunately, most marketers don’t even know just how useful that feature is – and how easy it is to use in the wrong way.

They treat tags as if they’re old-school meta keywords, and they type in big lists of SEO keywords that they think will be relevant to their blog post.

The result?

A massive list of tags that aren’t really useful to anyone.

On the other end of the spectrum, some bloggers simply categorize their blog posts and leave it at that. They don’t bother with tagging, but rather use a more strategic way of thinking about blog categories which we’re going to discuss below.

How to Leverage The Categories On Your Blog

You can define your blog categories in a more strategic way by using the top section of your blog page as a topic index that interested readers can click on and immediately see the archived blog posts that are relevant to that.

When someone clicks on blog’ in your site’s menu (as most people often do), they will immediately see that topic index and be able to judge the value of your blog based on the range of topics that you cover, instead of just a few posts.

You may wonder why that’s important, but remember that we live in a world where people’s attention spans are getting shorter by the day, and they constantly make snap judgments as to the value of things.

This means that you’ve only got a few seconds to convince them that your blog offers value.

Now that we’ve got that covered, the obvious question then becomes:

Why Use Tags Instead Of Categories?

Well, sure you could do the exact same things using categories, and in actual fact, there’s very little difference between the two within WordPress.

The main intention behind blog categories is to have them be like massive buckets where you group posts while tags are like the index at the back.

Tags tend to be more flexible, and you’re not actually required to assign them if you don’t want to, but you’re required to assign categories.

But what if that post you just wrote doesn’t fit nicely into any category on your site?

This is a problem that happens often, and bloggers find that they have to make a lot of new categories, or they end up with tons of miscellaneous categories – which are both things that devalue the structure of categories.

If you post a time-sensitive post on your blog (such as a holiday sale or promotion), then you don’t have to assign it a tag which means you’re not cluttering up your topic index with such things.

Improve Your Blog With Tags

You can improve your readers’ experience on your blog by emphasizing tags on your blog.

In the first place, your topic index will be a huge help in showcasing the value of your blog’s content, and even content that was published some time ago can now be found much easier based on the specific topic.

Also, when you enable tags on your blog pages and various types of custom posts, you’ll be able to relate posts to a lot of other content on your site.

For instance, on this site, I could relate posts to my training content including the Digital Marketing Introductory Course.

It shows my readers that is a lot more than just a blog.

There’s a large and continually growing library of content and training courses on the site, and I can relate some of the training content to those posts on the blog.

If someone who isn’t a student of one of my courses clicks on that, then I could present them with an error message and then invite them to enroll in my course.

You can also set up Further Reading’ as a section on your site.

It’s essentially the same as related posts, but instead of using a plugin to do the work, you simply base it around your tagging.

This section also serves to reduce the bounce rate on your site as well as to help you cross-promote between your blog and whatever else you’ve got going on including your:

The tags on your blog are basically going to be the common element that helps you unite all the disjointed areas that exist on your site and make it easy for the users to find what they are searching for.

As you go back and start tagging past content, all this will become more and more clear to you.

Other Amazing Benefits Of Tagging Your Content

Yet another great side effect of getting organized in this way is that it clearly shows you the areas in which content is lacking, and where you can add more stuff.

If you’re someone who consistently struggles to come up with ideas for blog posts, this will come in very handy.

For instance, you might notice that your topic on Product Reviews’ has scant coverage, and so you can build that into your content creation calendar and focus on creating more of those in the future.

You can also use Google Analytics to keep track of the topics that people click on the most. This will give you great insight as to what your audience is most interested in.

Some Tips On The Effective Use Of Tags

As previously mentioned, most people use tags all wrong on their blogs.

If you want to make them as effective as possible, the first things you need to do is to remember that tags are NOT keywords.

When you randomly start selecting tags for each post, it makes your tag list meaningless and you will end up with a massive list of tags, most of which are going to be duplicative, and some that will have only one blog post inside.

The whole point of tags is to internally relate your content to other content on your website, and the only way you’re going to be able to make that work is if the tags on those pieces of content are the same.

There is some SEO benefit that comes from using tags, but you will mess it up if you think that ‘the more the merrier’ when it comes to tags.

Use the Tips Listed Below To Get Tags Right:
  • Create your tags based around the hot topics that your audience searches for on your blog
  • Name your tags how you want them displayed on your site, e.g. Capitalize first letters
  • Keep track of all the tags that you use in a spreadsheet as a reference to help you avoid duplicates
  • When displaying tags on your site, call them topics’ or something else besides tags’ as most regular people don’t speak ‘blogger’
  • When choosing tags for posts, start typing and let autocomplete do the rest to avoid duplicates
  • Keep in mind that tags aren’t keywords, they’re topics, and your list as short as you can
  • To keep your blog’s topic index on point, when you post time-sensitive content, simply don’t assign any tags to it

The tags that you assign will give you full control of what goes where on your site.


In a recent post, we discussed the importance of approaching your content marketing in a more strategic way, which all ties in with today’s topic.

And now that you understand the importance of better organizing your blog content, in future posts, we will discuss a variety of more in-depth ways that you can use to take this topic forward.

We’ll talk about your blog blueprint – the actual structure of your blog, and how you can tweak and modify that for conversions.

For now, go back into the archives of your blog to see how best you can use the category, tag, and search capabilities that WordPress gives you (or whether you even should).

Make sure that your ultimate decision is based on the user experience of those people who come to your site.

And remember, just because everyone does things the same way does not mean that you have to do it that way, too!

Do what’s best for your site, and what makes the most of your particular readers.

Feel free to post your comment below.  An email address is required but it will not be shared with anyone, put on any list, or used for any kind of marketing, just to alert you if there are any replies. Thanks and happy hunting!


Updated: Originally published December 5th 2018

This Post Has 18 Comments

  1. Kevin

    I’m intrigued by the paradigm you’ve outlined in your article. And it makes a lot of sense to organize things conceptually.

    I had thought, until reading your post, that my organization was sufficient, probably because I don’t yet have that many articles posted, that I could leave it as it is. But with the conceptual arrangement that you propose, I can see that visitors will be more likely to explore what’s on the site, since they can more readily find topics that are of interest to them, with this arrangement.

    Thanks again, for another educational and inspirational post.

    1. Steven

      I’m glad the article gave you a new way to look at things and was useful to you.

      Thanks for the comment Kevin!

  2. Diane

    Hi Steven – thanks for sharing this useful information. I certainly learnt something about tags, and as you suggest, like most people I have used keywords, so that’s on my to-do list to put right! I like the idea of having a “further reading” category. I happened to spot your “content creation calendar” link and skipped over to that page, which had some great ideas that I will be implementing. All the best, Diane

    1. Steven

      I’m glad my site was useful to you in more ways than one.

      Thanks for the comment Diane!

  3. julienne murekatete

    Thank you for sharing with us this helpful article on how to organise blog content the right way.This article is very great as it contains tips to change my way of organizing my content in a good way to attract my readers.

    I am new in this field and I want to make my blog a very useful place to my life .

    I bookmarked this website and I will be coming back to read your future articles.

    1. Steven

      I am glad to know you got some good information from the article.

      Thanks for the comment Julienne!

  4. Strahinja

    Hey there Steven and thank you for this wonderful and informative article. It was really helpful. I am a fellow blogger and I use categories as a way of improving my blog experience. However, up untill now I never considered using tags and to be honest with you, I never knew what they meant or what they are used for.

    Your post really helped me and I am going to definitely use them from now on. It is amazing that above others, you can benefit from SEO by using tags.

    That is quite amazing.

    Thank you for this insights.


    1. Steven

      I’m glad you got so much from the post.

      Thanks for the comment Strahinja!

  5. Susan


    Seriously, I would like to thank you for this article, I have been using “categories” on my website now for some time and you are so right there are posts that just do not fit into any of the categories I have on the menu.  The solution of using “tags” makes so much sense helping me now to organize my website so readers have a good user experience, which we all know how important this is.  Funny, I always thought tags had to do with the SEO part of the site and now wonder how many others might have thought the same, your article clears this all up and is going to make my website better.



    1. Steven

      Good to know you got some clarity from the post.

      Thanks for the comment Susan!

  6. Tsquare

    Thanks for this blog post. This is the best material for people like that is just coming up in this blogging industry. Learning to put the right thing in place at early stage will help me a lot. Getting related topi plugin caught my attention and I will look into it. Have visited some people’s blog and before I knew it have spent hours reading different related posts of my interest, thanks to arranging the blog in the right and professional way. I also taught the search box on my blog will be of great help to my readers but have realized its delivering. 

    Thanks for this great piece. 

    1. Steven

      I’m happy to her the article helped you out.

      Thanks for the comment Tsquare!

  7. Barbara

    How to organize Blog content? Well, I’m a newbie here at WA and I’ve only written one Blog. But I want to do more,  and I think that reading this article now will be very helpful to me. I can start out with a method to organize as I write. I’ve been wondering about tags, but not exactly knowing what and how to use them.  This is a very detailed article, and I’m going to keep the information close at hand.

    1. Steven

      I’m glad you found the information useful.

      Thanks for the comment Barbara!

  8. Ed

    Thanks for the insights into using tags. My site is mostly product reviews and I use Categories as the primary search engine, although there is also a Search box.

    Now that you have pointed out the use of tags I can see the value of them in organizing product features, especially multi-functional products. I think it will be a better user experience to have a directed search rather than typing random words into the search box.

    The question is, how do visitors search for tags on a website? Is there a tag widget that can be placed in the sidebar?

    1. Steven

      There are plugins available that will improve you site’s search capabilities. The one I use is called Relevanssi and it is available in the WordPress plugin download.

      Hope that helps and thanks for the comment Ed!

  9. INI

    Hi steven, I found your post very informative. I am a newbie in the online business world and i still need some more explation on this. I like to do reserach on how i can better my site and make my visitors have the best user experience. Your post was very nice but i would also like  to see a video walkthrough  explaning how to effectively use tags and categories effectively. I would be delighted if you can implement this into this post in the near future and i would be more than happy to check out any suggested videos you think might explain all you have here in this post.

    1. Steven

      Perhaps a video could be in the future. I’m glad you got some useful information from the article.

      Thanks for the comment INI!

Leave a Reply